Join us – Sales Administrator

Sales Administration – Key activities

Project and CRM Administration

• Open and maintain project folders for RFQs on the SGA server and ensure the corresponding project records and documentation are properly created and updated in HubSpot.
• Update HubSpot CRM project records on a daily basis, including quantities, pricing, annual contractual values, quotations, and project status.
• Maintain accurate and up-to-date documentation for all new and existing projects within designated project folders.
• Coordination of projects across all departments, in collaboration with Project Management, Procurements, Technology, Logistcis and Quality.

Supplier and Quotation Administration

• Send RFQs to suppliers for cables, plastics, and other purchased components based on BOMs received from Project Management (Robi/Mihaela).
• Compare supplier quotations and identify the most competitive commercial and technical solutions.
• Support quotation preparation by creating customer offer templates based on calculations and information provided by Sales and Project Management.
• Assist in gathering and organizing supplier quotations, cost breakdowns, and supporting commercial documentation.
• Preparing and sending quotation offers and CBDs to customers, as well as maintaining follow-up and pipeline updates.

ERP (Largo) Administration

• Create and maintain new project records in Largo based on information provided by Sales and Project Management.
• Enter purchase orders into Largo based on approved and clearly defined requirements.
• Review historical purchase orders and perform updates or date adjustments when required.
• Update sales prices in Largo according to information provided by Sales and Project Management.
• Verify material IDs, cost centers (stroškovna mesta), and other ERP master data.
• Create and update business partner records in Largo.
• Maintain and update partner information, including banking details and validation of IBAN numbers.

Documentation, Reporting  and Cross-Functional Coordination

• Maintain accurate documentation, reporting records, and data archiving related to sales activities, quotations, projects, and customer accounts.
• Ensure all project-related documents are properly organized, stored, and accessible.
• Coordinate internally with Project Management, Technology, Logistics, Purchasing, Production, Quality, and other departments to ensure smooth business operations and project execution.
• Support continuous improvement initiatives related to sales administration, project management, and business processes.
• Support the organization and execution of marketing activities, trade fairs, customer visits, promotional events, and business development initiatives.
• Assist in preparing content for LinkedIn posts and promotional campaigns.
• Support customer communication and follow-up activities as required by the Sales Department.

General Responsibilities

• Perform additional administrative, commercial, and operational tasks as assigned by management.
• Ensure confidentiality and proper handling of company and customer information at all times.